To provide child protection workers with guidance on working with the Family Court of Western Australia (Family Court) in the context of child protection matters.
Form 4 Notice of Child Abuse and/or Family Violence (or Risk) (Form 4 Notice)
Where the Department of Communities (Communities) becomes aware that a parent or family member we have been working with is going to apply for a Family Court parenting order:
Where we support a parent or family member seeking Family Court parenting orders
Where child protection proceedings are commenced in the Children’s Court during Family Court proceedings
When there is a protection order in place and Communities supports a party to apply for a Family Court parenting order
The Family Law Act 1975 encourages separating parents to make their own arrangements for their children wherever possible. It is critical that the Family Court Western Australia has all relevant information to enable the Court to make appropriate decisions in the best interests of the child.
A Memorandum of Understanding between the Family Court, the Department for Child Protection and Legal Aid Western Australia (click here) guides interagency collaboration between the agencies in relation to Family Court proceedings.
Family Consultants are appointed as officers of the Court and conduct risk assessment, case management, mediation, counselling, and reporting as required under the Family Law and Family Court Acts, giving particular attention to the protection and safety of children, family violence and related issues.
Family Consultants facilitate mandatory reporting to Communities of child abuse and neglect and/or family violence matters for the Court, and in the ongoing management of cases interact directly with Communities staff, or through the co-located Family Court Liaison Officer at the Court.
Family Court Liaison Officer (FCLO) (known as Child Protection Consultant by Court personnel)
Communities' Family Court Liaison Officer coordinates the sharing of relevant information between the Family Court and Communities, including matters in the Children’s Court. The FCLO is located at the Family Court, and can be contacted on (08) 9224 8248.
Independent Children’s Lawyer
The role of the Independent Children’s Lawyer is set out in paragraphs of the Family Law Act 1975 and the Family Court of WA Act 1997.
Child protection workers should provide all relevant information (s.23) to the Independent Children’s Lawyer.
Request for information resulting from a recovery order application
The Family Court may request urgent information from Communities about an application for a recovery order. These requests are made directly to the district office and the child protection worker must advise the allocated Family Consultant over the telephone whether we have any relevant information in relation to the application.
Pre section 69ZW order (Family Law Act 1975)
The Family Consultant, or if not available, the Independent Children’s Lawyer may request information from us to make an informed decision regarding the welfare of a child. These requests are sent to the Family Court Liaison Officer, who completes a duty interaction. Relevant information that should be forwarded to the Family Court includes:
Section 69ZW order (Family Law Act 1975)
Subsequent to a pre section 69ZW order, the Family Court may request specific documents that have been identified. These requests are forwarded to Legal Practice Services who provide the documents to the Family Court.
Subpoena the child’s file
The Family Court may subpoena the child’s file. These requests are forwarded to Legal Practice Services who provide the file to the Family Court.
Form 4 Notice of Child Abuse or Family Violence (or Risk) (Form 4 Notice)
An applicant or respondent to a family law proceeding who alleges child abuse, neglect, or family and domestic violence, or the risk of these, is required to file a Form 4 Notice with the Family Court.
Family Court personnel and/or the Family Consultant are also required to submit a Form 4 Notice to us if they suspect, on reasonable grounds, that a child has been subjected to, or is at risk of being subjected to, abuse and/or family violence.
All Form 4 Notices must be emailed to the Family Court Liaison Officer (FCLO). The FCLO forwards the request to the appropriate district office.
The assessment process for a Form 4 Notice is the same as any allegation of abuse or neglect. Refer to Chapter 2.2: Assessment and investigation processes for further information.
Child protection workers should include the family’s views of the concerns and their willingness to increase safety for the child/ren.
Child protection workers should include the following in the response:
The child protection worker may also give a view on the need for supervised contact or other action, treatment or social services that relate to the current concerns. Child protection workers should not make recommendations to the Family Court, but may request that the Court takes into consideration our findings in relation to the particular body of work that led to our view about "live with" and contact arrangements. Child protection workers should note that the Family Court does not require detailed disclosures from the child (excerpts from interview transcripts should not be included in our response). If the Family Court needs exact details of the child's disclosure, this can be dealt with through the formal subpoena process.
The Family Court gives significant weight to our assessment and the position we take in response to a Form 4 Notice, particularly in regard to identified risks. It is, therefore, important that child protection workers complete a comprehensive assessment and provide a clear rationale for our decisions.
Child protection workers should use the relevant form when responding to Form 4 Notifications:
The response must be emailed to firstname.lastname@example.org.
Recording in Assist
Child protection workers must record Form 4 Notices in Assist as a duty interaction with the:
If the referral or contact is in relation to a request for information (only), an interaction must be completed with:
If the matter requires further analysis and assessment the child protection worker should follow normal initial inquiries (intake) and safety and wellbeing assessment processes in Assist.
In complex cases, child protection workers should participate in ongoing case discussions with the Family Consultant, the judicial officer or the Independent Children’s Lawyer, where necessary, to resolve issues and assist the Family Court to make appropriate orders.
Communities supports a client to apply for a parenting order where there are ongoing child protection concerns
In addition to providing a letter/report, the child protection worker must also participate in proceedings as required or ordered by the Family Court. Where necessary, the child protection worker must be available to attend the first court appearance in the Family Court, or provide a written report to the Family Court stating Communities' position (including contact and care arrangements).
Child protection workers need to follow up to check that an application has been made. If the application has not been made, they should consider whether statutory protection action and/or family support may be required.
Communities must maintain case management at least until an interim parenting order is granted. If safety issues have been addressed the case may closed and the Family Court must be advised. Where child protection workers are concerned about lengthy resolution of Family Court matters, they should contact the allocated Family Consultant at the Family Court.
Where Communities becomes aware that a parent or family member they have been working with is going to apply for a Family Court parenting order:
Child protection workers may need to share relevant information with the Family Court when we become aware that a parent or family member that we have had significant historical concerns is applying for a Family Court parenting order.
After the email is sent to the Family Court, the Family Consultant may contact the district office that made the notification to seek relevant information from us, or request the child protection worker's attendance at the next Family Court event.
The Family Court will provide a copy of this email to the Legal Aid duty lawyer service. When a person applies for legal assistance concerning a Family Court parenting order, and advises that Communities is involved, Legal Aid may contact the district office to confirm its involvement. This information is used to assist Legal Aid to determine whether a grant of aid is issued.
Requesting copies of Family Court orders
Child protection workers must make requests for copies of Family Court documents in writing to the Senior Records Officer, Family Court of Western Australia, GPO Box 9991 PERTH WA 6848 or by facsimile (08) 9224 8360.
the following information must be provided in the letter:
Family Law and Child Protection Legal Assistance in WA
Where appropriate, child protection workers should advise parent's, carers, or the child (age and maturity permitting) on the need to be fully informed and may seek independent legal advice via:
Where clients present to the duty officer with Family Court issues and there are no ongoing child protection concerns, the client should be advised to contact an appropriate Legal Aid Service by telephoning 1300 650 579.
If the duty officer believes the client needs urgent assistance they should contact the Legal Aid Lawyer at the Family Court on 9224 8390.