To guide child protection workers in the requirement that every child in the CEO's care has an accurate and up to date Child History Folder (hardcopy) and Child History File (Objective).
Note: CEO refers to the Chief Executive Officer of the Department of Communities.
The Child History Folder and corresponding Child History File should contain the child's care needs, history, development and progress. This includes information and personal items (known as 'prescribed personal materials' under the Regulations) that parents and other members of a child's family would normally keep and pass on.
The prescribed personal materials that must be placed in both files in accordance with the Regulations are:
When a child leaves the CEO's care
Under s.97(1) of the Act, when a child leaves the CEO's care, he or she must be given any personal material held by the Department. These personal materials that must be given to the child are prescribed in s.21B Children and Community Services Regulations 2006. 'Prescribed personal materials' include:
All physical documents placed in the Child History Folder must be in reverse chronological order. Staples, paper clips and other fasteners must be removed and the original birth certificate should be placed in a plastic sleeve.
The inside cover of the folder includes a contents list where information about the documents being placed in the folder should be listed for quick reference.
An electronic version of the Child History Folder (the Child History File) must be created in Objective, and a copy of all material placed in the folder must be scanned and placed in the file.
When case management is transferred
Where case management of a child in the CEO's care is transferred to another child protection worker, either in the same district or to another district, the Child History Folder and any archived paper files must be transferred to the new child protection worker.
Child protection workers must:
The team leader must approve this process.
Under s.97(1) of the Act when a child leaves the CEO's care, he or she must be given any personal material held by the Department. The personal materials that must be given to the child are prescribed in s.21B Children and Community Services Regulations 2006. 'Prescribed personal materials' include:
For more information, refer to Chapter 3.4: Leaving the CEO’s care and the related resource Transferring a Child’s Personal Belongings.